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Last 365 Days

Efficiency

Could Your Meeting Have Been an Email?

Average Meeting Efficiency

Your efficiency score measures how well your meetings convert time into productive outcomes. This composite score (0-100%) factors in all of the responses from the surveys to provide a comprehensive single measurement.

A higher score indicates meetings that respect everyone’s time and deliver value. Scores below 60% suggest opportunities for efficiency improvement while scores below 30% suggest the need for significant improvement or discontinuing meetings.

Average Meeting Perception

The Average Meeting Perception is a direct average of the question, “Could This Meeting Have Been an Email?” which is asked to all attendees. This is more of a vibe-check than an actual metric, but it is important to understand attendees’ overall perception.

It’s important to understand that you can have an efficient meeting but that may not mean that it shouldn’t be discontinued. Good meetings can be unnecessary.

Addressing core meeting aspects can address this gap but if all other metrics are high and this is still ranking low then a meeting should be given strong consideration for conversion to an email or another format.

It’s important to always remember that the best meeting is no meeting if it can be avoided reasonably.

Overview

Relevance

20%

Next Steps

20%

End Time

40%

Top Opportunities

3 Quick Wins for Better Meetings

Opportunities are any measured meeting aspects that fell below 60%, ordered from lowest to highest. These are the specific, actionable improvements identified from your survey data. These are the most identified concerns attendees reported across all of your meetings.

While it’s important to address your opportunities, it’s important to remember that the biggest opportunity is to cancel meetings that can be reasonably avoided.

The lower the score the more attendees identified the topic as being helpful to address.

If you see less than 3 or no opportunities, congratulations! Your attendees are completely satisfied with your meeting coordination skills!

Relevance

60%

Next Steps

60%

Agenda

60%

Strengths

3 Aspects You’re Executing Well

Strengths are meeting aspects where you consistently score at or above 60%, ordered from highest to lowest. While this is certainly a feel-good metric, it’s important to reflect on what you feel makes these aspects resonate with attendees and not lose site of them as you focus on addressing opportunities.

The higher the score the more attendees identified the topic as being helpful.

If you see less than 3 or no opportunities, your meeting skills need some polishing. Refer to your opportunities for some quick wins. And don’t forget, the best meeting is no meeting. The best meeting is no meeting if it can be avoided reasonably.

Total

30-Days:

12

90-Days:

29

365-Days:

49

≥60%

3

11

23

60↔30

4

8

14

≤30%

5

10

12

Meetings

Meeting Volume Tracking

Track the total number of meetings you’ve surveyed across different time periods:

30-Days: Recent meeting activity
90-Days: Quarterly trends
All Time: Historical perspective

The 1st number in the breakdown shows the number of meetings that scored 60% or above. These are meetings that should likely continue as is or with minor improvements.

The 2nd number in the breakdown is the number of meetings that scored below 60% but above 30%. These are meetings that may be better if repurposed as an email or simply need some improvement.

The 3rd number in the breakdown is the number of meetings that scored below 30% and should be strongly considered to be repurposed as an email or at least address your primary opportunities.

Total

30-Days:

83

90-Days:

159

365-Days:

341

Yes

67

115

244

No

16

44

97

%

76%

62%

60%

Response

Participation Metrics

Monitor the total number of unique attendees across your meetings:

30-Days: Recent meeting activity
90-Days: Quarterly trends
All Time: Historical perspective

The 1st number in the breakdown shows the number of attendees that responded within the 7-day response window.

The 2nd number in the breakdown shows the number of attendees that didn’t respond within the 7-day response window.

The 3rd number in the breakdown is the Response percentage. This value represents the percentage of attendees that responded. Response rates 60% and above are colored green and are considered reliable. Response rates between 30% and 60% are valuable but not as statistically valid. Response rates up to 30% provide value from those invested in the process but don’t speak as well to the group consensus.

The more responses received the more helpful the results. Low response rates do not mean the results should be discounted.

Response Rate Tips

Higher response rates (>60%) provide more well-rounded data
Send surveys immediately after meetings for best recall and engagement
Share improvement actions to encourage future participation
Avoid soliciting meeting feedback in meetings or face-to-face to empower anonymous feedback that is more likely to be nakedly honest

Attendees

Making sure the right people are in the room

Attendees

60%

Relevance

70%

Size

80%

Three key attendance metrics:

Attendees: Percentage of attendees that felt the right people were invited to participate
Relevance: Percentage of attendees that found the meeting content relevant to themselves and their role
Size: Percentage of attendees that felt the number of attendees was effective

Low scores may indicate meeting fatigue, poor attendee selection, or relevance issues.

Timing

Schedule Management

Start Time

60%

End Time

20%

Duration

40%

Evaluates how well meetings respect scheduled time:

Start Time: Percentage of attendees that agreed the meetings started on time
End Time: Percentage of attendees that agreed the meetings ended on time
Duration: Percentage of attendees that agreed the meeting was an appropriate length

Poor timing metrics often correlate with decreased attendee satisfaction and participation.

Clarity

Communication Effectiveness

Focus

20%

Agenda

20%

Purpose

40%

Measures how well meeting purposes and goals are communicated:

Focus: Percentage of attendees that felt meetings stayed on topic
Agenda: Percentage of attendees that felt meetings had clear, shared agendas
Purpose: Percentage of attendees felt they understood meeting objectives

Higher clarity scores lead to more productive discussions and better outcomes.

Outcomes

Results and Follow-Through

Decisions

60%

Next Steps

20%

Action Items

40%

Tracks whether meetings produce tangible results:

Decisions: Percentage of attendees that felt clear decisions were reached
Next Steps: Percentage of attendees felt a clear path forward was understood
Action Items: Percentage of attendees that felt clear action items were defined

Strong outcome metrics indicate meetings that drive progress rather than just discussion.

Surveys

Understanding Your Survey Data

Actions

Aug 10, 2025

9:30 AM

Weekly Team Sync

20%

Size

End Time

14/18 (78%)

View

Export

This table provides a detailed view of all surveys sent and their responses:

Date: Meeting Date
Time: Meeting Time
Meeting: Meeting name/title
Efficiency: Overall Efficiency score for that specific meeting
Key Aspects: Highest Rated and Lowest Rated meeting aspects
Deliverability: Emails successfully delivered/Emails bounced (Deliverability Rate)

Response: Surveys completed/Surveys sent (Response Rate)
Actions:
- View: See the detailed results of this survey
- Export: Download data for further analysis or reporting

Use column headings for sorting to identify patterns, track progress over time, and focus on specific meeting types or time periods.

Feedback Results

Meeting Details

Meeting:

Sales Pipeline Review

Time:

September 13, 2025, 9:15 AM

Attendee Responded

Total

8

Yes

6

No

2

%

75%

Efficiency

People

Attendees

60%

Relevance

70%

Size

80%

Timing

Start Time

60%

End Time

20%

Duration

40%

Clarity

Focus

20%

Agenda

20%

Purpose

40%

Outcomes

Decisions

60%

Next Steps

20%

Action Items

40%

Efficiency

Attendees

Start Time

60%

End Time

20%

Duration

40%

Timing

Attendees

60%

Relevance

70%

Size

80%

Clarity

Focus

20%

Agenda

20%

Purpose

40%

Outcomes

Decisions

60%

Next Steps

20%

Action Items

40%

Export

Add Meeting

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Enter Your Meeting Details

Meetings should be recent or in the future to ensure meaningful results. Surveys are sent shortly after meeting completion if the selected date/time/duration has not yet occurred.

Add the Meeting Name

Add Attendee Email Addresses

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I confirm this attendee list is correct, includes myself, the organizer, and avoids distribution lists

A minimum of 3 responses must be received from the minimum of 5 attendees for results to be shared.
Surveys will be available to respond to for a period of 7 days.
Results are an average of all responses and based on multiple choice questions only.
Results emailed to all attendees at the end of the 7-day survey period or when all responses received.
All email addresses are deleted from our system after results have been sent to everyone.
No personally identifiable information is retained by our system after results have been sent out. Ever.

Select Meeting Date

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Select Duration

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Submit Meeting Details

A minimum of 3 responses must be received from the minimum of 5 attendees for results to be shared.
Surveys will be available to respond to for a period of 7 days.
Results are an average of all responses and based on multiple choice questions only.
Results emailed to all attendees at the end of the 7-day survey period or when all responses received.
All email addresses are deleted from our system after results have been sent to everyone.
No personally identifiable information is retained by our system after results have been sent out. Ever.

A minimum of 3 responses must be received from the minimum of 5 attendees for results to be shared.
Surveys will be available to respond to for a period of 7 days.
Results are an average of all responses and based on multiple choice questions only.

Results emailed to all attendees at the end of the 7-day survey period or when all responses received.
All email addresses are deleted from our system after results have been sent to everyone.
No personally identifiable information is retained by our system after results have been sent out. Ever.

Add Meeting

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Choose your preferred method for submitting meeting details

Input Manually

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Upload Your Meeting .ics File

Meetings should be recent or in the future to ensure meaningful results. Surveys are sent shortly after meeting completion if the selected date/time/duration has not yet occurred.

Click to upload or drag and drop

your meeting’s .ics file

Parse Meeting Details

A minimum of 3 responses must be received from the minimum of 5 attendees for results to be shared.
Surveys will be available to respond to for a period of 7 days.
Results are an average of all responses and based on multiple choice questions only.
Results emailed to all attendees at the end of the 7-day survey period or when all responses received.
All email addresses are deleted from our system after results have been sent to everyone.
No personally identifiable information is retained by our system after results have been sent out. Ever.

A minimum of 3 responses must be received from the minimum of 5 attendees for results to be shared.
Surveys will be available to respond to for a period of 7 days.
Results are an average of all responses and based on multiple choice questions only.

Results emailed to all attendees at the end of the 7-day survey period or when all responses received.
All email addresses are deleted from our system after results have been sent to everyone.
No personally identifiable information is retained by our system after results have been sent out. Ever.

Add Meeting

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Choose your preferred method for submitting meeting details

Input Manually

Upload .ics

Paste Invite

Fwd Invite

Copy and paste all of your meeting text

Meetings should be recent or in the future to ensure meaningful results. Surveys are sent shortly after meeting completion if the selected date/time/duration has not yet occurred.

Parse Meeting Details

A minimum of 3 responses must be received from the minimum of 5 attendees for results to be shared.
Surveys will be available to respond to for a period of 7 days.
Results are an average of all responses and based on multiple choice questions only.
Results emailed to all attendees at the end of the 7-day survey period or when all responses received.
All email addresses are deleted from our system after results have been sent to everyone.
No personally identifiable information is retained by our system after results have been sent out. Ever.

A minimum of 3 responses must be received from the minimum of 5 attendees for results to be shared.
Surveys will be available to respond to for a period of 7 days.
Results are an average of all responses and based on multiple choice questions only.

Results emailed to all attendees at the end of the 7-day survey period or when all responses received.
All email addresses are deleted from our system after results have been sent to everyone.
No personally identifiable information is retained by our system after results have been sent out. Ever.

Add Meeting

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Choose your preferred method for submitting meeting details

Input Manually

Upload .ics

Paste Invite

Fwd Invite

Forward or share your meeting invite via email

Meetings should be recent or in the future to ensure meaningful results. Surveys are sent shortly after meeting completion if the selected date/time/duration has not yet occurred.

Forward or share your meeting invite to our email address:

create@couldhavebeenanemail.com

Once you’ve forwarded or shared your meeting invite to the email address above we’ll email you back a link to allow you to proof the parsed results before sending out the meeting surveys.

NOTE: If you’re concerned about anonymity we recommend you forward or share your meeting invite to your personal email address first before forwarding to create@couldhavebeenanemail.com. It’s unlikely but possible for a determined person to enlist IT to hunt down emails send to our domain. For the most anonymous solution, any other choice we provide is a solid option. We’ve included this option due to its improved convenience while still being reasonably difficult to unmask a particular employee.

A minimum of 3 responses must be received from the minimum of 5 attendees for results to be shared.
Surveys will be available to respond to for a period of 7 days.
Results are an average of all responses and based on multiple choice questions only.
Results emailed to all attendees at the end of the 7-day survey period or when all responses received.
All email addresses are deleted from our system after results have been sent to everyone.
No personally identifiable information is retained by our system after results have been sent out. Ever.

A minimum of 3 responses must be received from the minimum of 5 attendees for results to be shared.
Surveys will be available to respond to for a period of 7 days.
Results are an average of all responses and based on multiple choice questions only.

Results emailed to all attendees at the end of the 7-day survey period or when all responses received.
All email addresses are deleted from our system after results have been sent to everyone.
No personally identifiable information is retained by our system after results have been sent out. Ever.

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